In March, 2007, gluten-free vendors will have the unique opportunity to present their products directly to the medical professionals and patients concerned with celiac disease.
Vendors are encouraged to reserve a table at this conference. Both medical professionals and celiac patients and their families will be attending this two-day event, so you will have a very focused customer base. We are expecting 350 people to attend each day.
Each exhibitor table will be 6 feet long. You may purchase more than one table if you wish. Tables will not be skirted but you are welcome to bring your own table skirts and decorations. There will be no backdrops behind the tables, but you may set up your own backdrop if you like. If you need electricity or any other special equipment, please indicate that clearly on your vendor registration form. If you are preparing a food that needs to be cooked on-site, it may not be cooked in or on anything that has an open flame.
To register as a vendor for the Conference, print off the Vendor Registration Form and mail it in. A check must be included with your completed registration form.
Make checks payable to:
Celiac Disease Conference
Mail in your Vendor Registration Form and payment to:
Chapter 111 Celiac Sprue Association
PO Box 5280
Fairlawn, OH 44334
Faxed registration forms will not be accepted.
Vendors whose forms and fees have been submitted by March 1, 2007, will have their company names included in the Convention promotional materials and the company will be listed in the 'Vendor Recognition' section on the web site.
Exhibitors will each receive a 6-foot table in the atrium. The placement of your specific table will depend on when your Vendor Registration Form and payment is received by the Conference committee. Consideration will also include the type of item you are vending (booths with cooked foods will need special placement within the hall). Mail in your form and check early for better placement. Final space assignments are at the discretion of conference management.
All vendors must wear a name tag throughout the conference. Name badges will not be mailed in advance. Plan to pick up your name badge at the registration counter at NEOUCOM the first day of the conference.
Include your e-mail address with your registration. You will be sent an e-mail confirmation when your registration form and payment has been received. Please print this e-mail and bring it with you to pick up your name badge on-site.
Hours of Vending:
Exhibits will be open from 7 A.M. to 5:30 P.M.
Set up for vendors is 6:30 a.m. the day of the events. If you will have your exhibit or vending table up both days of the conference, you may leave your table set up Tuesday evening.
For each 6-foot table you reserve, you will be given one complimentary lunch ticket. If you have additional personnel manning your table, they may purchase a lunch ticket in the morning for $15.00.
TUEDSDAY, MARCH 20TH EXHIBITS
If you are not reserving a table for Wednesday, March 21st, then your exhibit area must be completely cleared by 7 P.M. Tuesday evening. No dismantling of exhibits will take place prior to 5:30 p.m. It is up to each exhibitor to be sure that his/her space is left clean and all trash has been disposed.
Cost of vendor table on Tuesday, March 20 -- $150 for each 6-foot table
WEDNESDAY, MARCH 21ST EXHIBITS
Your exhibit area must be completely cleared by 7 P.M. Wednesday evening. Pharmacy vendors may leave after the 3:45 afternoon break if you wish. It is up to each exhibitor to be sure that his/her space is left clean and all trash has been disposed.
Cost of vendor table on Wednesday, March 21 -- $300 for each 6-foot table
EDUCATIONAL GRANT PROVIDERS
Any company, organization, or individual that supplies or donates an educational grant will be given a 6-foot vendor table near the registration table.
CANCELATION FEE
There will be a 10% cancellation fee charged to vendors who cancel their exhibit space after March 1, 2007.
CONDITIONS AND RULES
All matters not covered by the rules below are subject to
the decision of the Convention Committee and NEOUCOM.
General Terms and Conditions
NEOUCOM and the Convention Committee may decline exhibitor space when the exhibition material(s) and/or content are deemed objectionable. NEOUCOM or the Convention Committee may close any exhibit which is found to be too disruptive and/or disrupts other exhibits. NEOUCOM and the Convention Committee are not responsible for delays, damage, loss, increased costs or other unfavorable conditions that arise as a result of such termination. Furthermore, in the event of such termination, the Convention Committee may retain such part of exhibitor's rental as shall be required to recompense it for expenses incurred up to the time of such termination or incident to such termination, with no liability for either party to the contract. The exhibitor waives all claims for damages or recovery of payments made except for the return of the pro-rated amount paid for exhibit space less expenses incurred by the Convention Committee.
The vendor will not hold the Convention Committee nor NEOUCOM responsible for a cause or causes not reasonably within the Convention Committee control. IE: Includes but is not limited to: fire; casualty; flood; epidemic; earthquake; explosion; accident; blockage; embargo; inclement weather; act of public enemy; riot or civil disturbance; strike, lockout, boycott or other labor disturbance; inability to secure necessary labor; technical or personnel failure; lack of or impaired transportation facilities; inability to obtain, condemnation, requisition or commandeering of necessary supplies or equipment or services; orders or restraints imposed by civil defense, military or other types of governmental authorities; or acts of God.
NEOUCOM nor the Convention Committee shall be responsible for any injury, loss or damage that may occur to the exhibitor, or to the exhibitor's employees or property, prior, during or subsequent to the period covered by the exhibit contract. The exhibitor, on signing this contract, expressly releases the indemnities from, and agrees to indemnify same against, any and all claims for such loss, damage or injury. The exhibitor also agrees to indemnify the indemnities from any and all liability, costs or damages arising out of or relating to acts or omissions of the exhibitor, its agents or employees. Exhibitors desiring to carry insurance on their exhibits will place it at their own expense. In no event shall NEOUCOM nor the Convention Committee, nor any of its officers, directors, agents, employees, or volunteers shall be liable to exhibitors for any amount beyond of the booth rental fee actually paid by the exhibitor for any indirect, incidental, consequential or other damages (including but not limited to claims for lost profits) arising out of or relating to this Convention.
The use or display in any manner or medium of this Celiac Convention or the NEOUCOM name, logo, acronym, marks or copyrighted materials is not permitted, and no reference, implication or use of such references may be made to claim or imply a CSA (Celiac Sprue Association) or NEOUCOM endorsement, affiliation or approval of any product, service or program without the express, prior, written consent of the CSA or NEOUCOM.
Exhibitors are liable for any damage caused by their exhibit to exhibition building, floors, walls, columns standard booth equipment or other exhibitors' property. Exhibitors may not apply paint, lacquer, adhesive or any other coating to building columns and floors, or to standard booth equipment.
In the best interest of the exhibitors, NEOUCOM has appointed an exhibits manager and various official service contractors, the latter for such services as furniture, running electrical outlets to booths, or any other skilled service deemed necessary.
Admission to the 2007 Conference will be by official badge obtained upon registration, entitling the wearer to attendance in accordance with admission policies. The badge is not transferable. After opening day, exhibitors will be permitted to enter the exhibit area 30 minutes before the scheduled opening time.
Cancellation of exhibit space prior to February 20, 2007, is subject to a 10 percent cancellation fee. No refunds due to exhibit space cancellation will be granted after February 20, 2007. Exhibitors who fail to occupy their exhibit space by the close of the exhibition installation time will forfeit the space. No refunds will be issued under these circumstances. The Convention Committee reserves the right to rent an exhibit space to any other exhibitor or use said space for such purposes as it may see fit without any liability on its part should the exhibitor's space remain unoccupied 1 hour prior to the official exhibit hall opening or should the exhibitor fail to make payment in full by the specified date.
All exhibits must be staffed by at least one attendant during ALL exhibit hours. The Exhibitor will not sublet exhibit space or equipment provided by the conference, nor assign food products or print materials from other companies to its area.
All displays, interviews, conferences, distribution of literature, lectures, audience seating/standing and the transactions of business of any nature shall be made WITHIN the space contracted. Temporary booth personnel and costumed personnel shall be restricted to the same aforementioned rules as authorized exhibitor personnel. Location of demonstrations, presentations and samplings must be far enough within the booth so that crowds that gather are contained within the limits of the booth. Exhibits must be confined to the exact space allocated. Circulars, publications, advertising matter and all kinds of promotional giveaways must be distributed only within booth spaces. Nothing can be posted on, tacked, nailed, screwed or otherwise attached to columns, walls, floors or other parts of the building or furniture. Signs, rails, etc., will not be permitted to intrude into or over aisles. Canvassing, exhibiting or distributing advertising matter outside the designated exhibit area is prohibited. Soliciting or demonstrating by an exhibitor must be confined to the exhibitor's own booth.
Persons who are not exhibitors are prohibited from any detailing, exhibiting or soliciting within NEOUCOM and the vending area. No exhibits, displays or advertising material of any kind will be allowed in NEOUCOM hallways or entrance or grounds.
You are encouraged to make your booth accessible to people with disabilities.
Each exhibit will be operated in a dignified manner so as not to constitute an annoyance to adjoining exhibitors. Exhibitors wishing to distribute food and/or beverages must obtain permission from the Conference Committee.
Showing of projected pictures (motion pictures, slides, transparencies, opaque materials, etc.) will be permitted only within the confines of the exhibitor's booth. Exhibitors shall be required to provide adequate viewing space EXCLUSIVE OF AISLE SPACE for all motion pictures or slide presentations.
The exhibitor agrees to accept full responsibility for compliance with local, city and state fire, safety and health ordinances regarding the installation and operation of equipment or otherwise relating to the exhibitor or his/her booth. Furthermore, all exhibit materials and equipment must be located within the booth and protected by safety guards and devices where necessary to prevent personal accident or injury to spectators or to other exhibitors. Only fireproof materials will be used in displays, and the necessary fire precautions will be a responsibility of the exhibitor.
No balloons of any size or type will be permitted for display purposes in the exhibit floor.
No live animals of any size will be permitted in the symposium. This does not include companion animals for people with disabilities.
Equipment with sharp or protruding edges posing a potential danger to attendees and/or exhibit personnel at whatever level must have protective covering and/or be flagged. No firearms of any nature may be brought into the exhibit floor.
